Punjab Govt Leave Rules

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Welcome to Opchi.com | Today we are going to discuss the Punjab Govt Leave Rules that are applicable to the Government employees serving under the Govt. of Punjab in various Punjab State Govt. Department. The various leave rules are contained in the Punjab Civil Services Rules, Volume-I (Main Rules), issued by the Government of Punjab, Department of Finance. The leave rules are contained in the 8th chapter of the CSR, Volume-I, Part-I.

Punjab Govt Leave rules
Punjab Govt Leave rules

Note: opchi.com doesn’t claim the complete accuracy of rules. For authentication kindly refer to the official publication of The Civil Services Rules, Volume-I by Government of Punjab at the official website – Punjab.gov.in.

Now let us proceed.


Table of Contents

What are the different types of leave?

The different kinds of leave applicable to the Employees of State of Punjab Government and the corresponding rules of the CSR, Volume-I, Part-I are given below:

  1. Earned leave(EL) – 8.116 (i) and (ii)
  2. Leave preparatory to Retirement – 8.116(iii)
  3. Half pay leave – 8.119 (a) & (b)
  4. Commuted leave – 8.119 (c)
  5. Leave not due – 8.119(d)
  6. EOL(Extraordinary leave). This leave also refer to Leave without pay – 121
  7. Special disability leave 8.124
  8. Study leave – 8.126
  9. Maternity leave – 8.127 (a)
  10. Hospital leave – 8.127 (c)
  11. Adoption leave – 8.128 – A
  12. Child Care Leave – 8.128 – B
  13. Terminal leave 8.138 A.

How is leave earned?

Earned Leave (EL) is earned by duty and leave(except EOL), i.e. it is earned in respect of the period spent on duty as well as on all kinds of leave except the Extra Ordinary Leave (EOL). 8.1 of CSR Volume-I, Part I.


What are the rates of earned leave?

A Government employee earns Earned leave as following (see Rule-8.116 of CSR Volume-I, Part-I):

  • Up to 10 years’ service
    1/24th of the period spent on duty i.e., A Government Employee earns 1 Earned leave after every 24 days for the first 10 years of service. Thus, a Government Employee earns 15 days of earned leave (EL) a year up to 10 years’ of service.
  • Next 10 years’ service-20 days
    1/18th of the period spent on duty i.e., A Government Employee earns 1 Earned leave after every 18 days for the service period beyond 10 years’ and up to the 20th  year of service. Thus, a Government Employee earns 20 days a year for service period from 10 years’ up to 20 years’.
  • After 20 years’ of service
    1/12th of the period spent on duty i.e., A Government Employee earns 1 Earned leave after every 12 days for the service period beyond 20 years’ of service up to retirement. Thus, a Government Employee earns 30 days a year for service beyond 20 years’.

Which period is countable for calculating earned leave?

With effect from the date 24.11.1988, the period spent on duty as well as on all kinds of leave except EOL is countable for calculating earned leave.


What is the extent of accumulation of earned leave?

  • Up to 30.6.59 – 180 days;
  • 7.59 to 23.11.88 – no limit;
  • 11.88 to 17.11.97 – 360 days; and
  • 11.97 onwards- 450 days. . .

 Punjab Govt Leave Rules
Punjab Govt Leave Rules

Do Leave account is required to be maintained?

Yes, leave accounts of Gazetted and Non-Gazetted shall be maintained by the HoD or HoO, as the case may be. Refer to the rule 8.51 of CSR Volume-I, Part-I.


How Earned leave and commuted leave accounts are maintained?

The earned leave and commuted leave accounts are maintained in the service book of every Govt. Employee as under:-

Suppose the date of appointment of an employee is 01.02.2000. He has taken leave from 1.5.2005 to 24.5.2005 for domestic work. He has also taken commuted leave for 15 days from 1.6.2006 to 15.6.2006. His Leave account on 31.12.2006 will be as under:-

Earned Leave Account:

  • 1.2.2000 to 31.12.2000 = 335 days
  • 1.1.2001 to 31.12.2004 = 1461 days
  • 1.1.2005 to 30.04.2005 =  120 days
  • Total days = 1916 days  = 1916/24 = 79+ 20/24
  • Now, leave taken from 01.05.2005 to 24.05.2005 = 24 days
  • Balance as on 30.04.2005 = 79(20/24)-24 = 55(20/24)
  • Now, EL earned from 01.05.2005 to 31.12.2006 = 610 days = 610/24 = 25(10/24)
  • Thus balance as on 31.12.2006 = 55(20/24)+25(10/24) = 81(6/24)

Half Pay Leave (HPL) Account:

  • HPL from 1.2.2000 to 31.1.2006 = 6 X 20 = 120 days
  • Less leave taken from 1.6.2006 to 15.6.2006, i.e. 15 days, but being commuted leave double the amount is to be debited = 30 days
  • Balance as on 31.1.2006 = 120-30 = 90 days
  • No Calculation because anniversary has not changed, thus Balance as on 31.12.2006 = 90 days

Punjab Govt Leave Rules | Punjab Govt Leave Rules | Punjab Govt Leave Rules


Rates of earned leave in the vacation department? 

  • Employees of the vacation department are entitled to 8 days earned leave for every completed year spent on duty. Refer to rule 8.117(a) of CSR Volume-I, Part-I.
  • However, if in any year he has been prevented from availing himself of the full vacation he is entitled to the earned leave as is admissible to the employees of the non-vacation department as under:-
    • Up to 10 years’ service-15 days;
    • Next 10 years’ service-20 days;
    • Thereafter, 30 days . . . 8.117(b).
  • If an employee of the Vacation Department avails himself of a part of the vacation, the EL proportionately admissible under rule 8.117(b) together with 8 days will not exceed the maximum limit admissible, as above.

Can leave be claimed as a matter of right?

No, leave cannot be claimed as a matter of right. Competent Authority can refuse to leave if the circumstances of public service so warrant. Refer to rule 8.15 of CSR Volume-I, Part I.


In which form the leave or an extension thereof should be applied?

Application for leave should be made on a prescribed form No. 8.4(Performa) contained in the Punjab CSR, Volume-I, Part-II. 


To whom the Government Employee should submit his application for leave or an extension thereof?

To the Authority competent to grant leave as provided in Appendix 12 of Punjab CSR, Volume-I, Part-II as under:-

  1. Head of the Department (HoD) has full powers to grant leave to all Gazetted Class-I & II (now Group A & B) officers who are working under the HoD.
  2. Head of the Offices(HoO) has full powers to grant leave to all the Class-III & IV (now Group C & D) employees working under the HoO.

Also, refer to Rule 8.4 and 8.23 of CSR Volume-I, Part I.


Can leave sanctioning authority (LSA) refuse the leave applied for by a GE?

The Leave Sanctioning Authority can refuse the leave applied for when the exigencies of public service so require. Refer to Rule 8.15 of CSR Volume-I, Part-I.


Can the nature of leave due and applied for be altered (changed) at the option of the LSA?

The nature of the leave cannot be altered at the option of the LSA. Refer to rule 8.15 of CSR Volume-I, Part-I.


Can EOL be sanctioned when earned leave is due and applied?

EOL may be sanctioned in special circumstances i.e. when no other leave is due or when other leave is admissible but Government Employee himself applies for the same. Refer to the rule 8.12 of CSR Volume-I, Part-I.


Does the grant of medical certificate confer upon any right of the Government Employee to leave?

No, this does not in itself confer upon any right to leave. It must be sanctioned. He will be treated as absent if leave is not sanctioned. Refer to rule 8.16(1) of CSR Volume-I, Part I.


Who can issue a medical certificate for leave to a GE?

Medical certificate given by an RMP or a Vaid or Hakim or a Homoeopathic Practitioner is valid for sanctioning leave on medical ground. However, the authority competent to sanction leave reserve the right to seek a second medical opinion from the Civil Surgeon or Assistant Civil Surgeon. Refer to rule 8.13 of CSR Volume-I, Part I.


Can leave be granted to Government Employee whom the Competent Authority has decided to dismiss (etc) from service?

No. leave shall not be granted to such employee. Refer to rule 8.19 of CSR Volume-I, Part I.


Can Sundays and other holidays be prefixed and suffixed?

Yes, Sundays and other holidays including restricted holidays can be suffixed and prefixed. Refer to rule 8.26 of CSR Volume-I, Part I & letter dated 4.4.1973.


Can private or commercial employment be taken during leave?

Ordinarily No. But can accept with the previous sanction of the Competent Authority. Refer to rule 8.41 of CSR Volume-I, Part-I.


Can a Government Employee be recalled from leave?

Yes, but some concessions like TA for the return journey, period on a voyage for calculation of leave before 24.11.88, etc are to be given to him. Refer to rule 8.42 of CSR Volume-I, part I.


Can a Government Employee on leave resume the duty at his own?

No. He cannot return to the duty before the expiry of leave unless he is permitted to do so by the Competent Authority. Refer to rule 8.43 of CSR Volume-I, Part I.


Can a Government Employee on medical certificate return to duty on expiry of leave?

No, unless he submits medical fitness certificate. Refer to rule 8.44 of CSR Volume-I, Part-I.


Can a Government Employee who is on leave return to the same duty?

No. He should report his arrival and await orders. Refer to rule 8.45 and 8.46 of CSR Volume-I, Part-I.


What is to be done if the Government Employee does not resume duty after expiry of leave? Or what is overstayal of leave?

Unless the Competent Authority extends the leave, no leave salary to be paid for the period of absence, period to be debited to leave the account as HPL or if not due, EOL. Wilful absence may attract disciplinary action. Refer to rule 8.47 of CSR Volume-I, Part-I.


Is leave admissible to Government Employee engaged on a contract basis?

Leave admissible to the Government Employee engaged on contract will be determined by the terms of their contract. But those should not be in excess of leave admissible to the permanent GE. Refer to rule 8.57 of CSR Volume-I, Part I.


What is EOL and when it can be granted?

Extraordinary Leave (EOL) is a leave without any salary. It can be granted when no other leave is admissible or the Government Employee himself applies for it. Refer to rule 8.121 of CSR Volume-I, Part I.


What is the leave salary?

Monthly amount paid to the Government Employee on leave. Refer to rule 2.34 and 8.122 of CSR Volume-I, Part I.


At what rate the leave salary to be paid?

An officer on earned leave is entitled to leave salary equal to the pay drawn immediately before proceeding on leave.


Can leave salary be given in advance?

Yes, as provided in rule 8.122 of the CSR Volume-I, Part-I, one month’s net pay can be given as advance.


What are additional kinds of leave granted in special circumstances?

  1. Special disability leaves of maximum 24 months where a Government Employee has been disabled to perform his duties –Refer to rule 8.124.
  2. Study leave to study scientific and technical and similar problems. Not to be debited to leave account. Refer to rule 8.126 of CSR Volume-I, Part I and Appendix 20 of CSR Volume-I, part-II.
  3. Maternity leaves to a female Government Employee for 180 days – not to be debited to leave account. Refer to rule 8.127(a) of CSR Volume-I, part I. After 8.11.1995 maternity leave for miscarriage or abortion to be restricted to 45 days during the entire service. Refer to rule 8.127, Note 2 of CSR Volume-I, part I.
  4. Hospital leave may be given to Group IV and III employees whose duties involve dangerous machinery, explosive material, and poisonous drugs, etc. not to be debited to the leave account. Refer to rule 8.127(c) of CSR Volume-I, Part I.
  5. Three months adoption leave is admissible to a female Government Employee on adopting a newborn child. (Child Care Leave – Refer to rule 8.128-A).
  6. Paternity leave of 15 days as commuted leave can be granted to Male Government Employee having less than two children. Refer to rule 8.128.

Punjab Govt Leave Rules


Which kinds of leave are not debitable to the Leave A/c?

  1. EOL — 8.121
  2. Special disability leave— 8.124
  3. Study leave — 8.126
  4. Maternity leave — 8.127 (a)
  5. Hospital leave — 8.127 (e)
  6. Adoption leave — 8.128 – A.
  7. Child Care leave — 8.128 – B.

Up to what extent leave encashment is given?

The Cash amount equivalent of leave salary in lieu of unutilized earned leave maximum for 300 days can be given. It is pay plus DA and not CCA and HRA etc. Refer to rule 8.21(a) of CSR Volume-I, Part-I.


How is LE (Leave Encashment) calculated?

(Pay+DA admissible on the actual date of retirement) X (number of days of unutilized leave) / 30

The number of days of unutilized days subject to a maximum of 300 days w.e.f. 1.1.1996. Refer to rule 8.21(c) of CSR Volume-I, Part I.

Example:

  • Pay in pay band = 12000
  • Grade Pay = 5000
  • DA on above (35%) = 5950
  • Total = 12000+5000+5950 = 22950.
  • Amount of LE payable = 22950 X 300/30= 229500.
  • The payable amount is Rs. 2,29,500/-.

Is leave encashment to be given to the family of Government Employee who dies while in service?

Yes, the amount is to be paid to the family of the GE. Refer to the rule 8.122 (8) of CSR Volume-I, Part-I.


Can leave encashment (LE) be withheld?

Yes LE can be withheld, where disciplinary proceedings are pending and the possibility of some amount becoming recoverable is there. Refer to rule 8.21(aa) of CSR Volume-I, Part-I.


When leave at credit is lapsed?

On the date of retirement of the Government Employee. The accumulated leave beyond 300 days will lapse to the Govt. Refer to rule 8.21 of CSR Volume-I, Part I.


Is a Government Employee on casual leave treated as absent?

A Government Employee on casual and quarantine leave is not treated as absent. He is on duty. Refer to rule 8.60 of CSR Volume-I, Part-I.


What is the scale of Casual leave?

It is admissible as follows (refer to Appendix 17 of CSR Volume-I, Part-II):-

  1. To employees with 10 years’ service or less – 10 days per year;
  2. To employees with more than 10 years service but less than 20 years service – 15 days per year;
  3. To employees with over 20 years service – 20 days;
  4. Women employees are entitled 20 days casual leave every year irrespective of the number of years of service put in by them. Refer to Letter No.10/11/88-FPI/775, dated 22.8.1989.

How casual leave is calculated?

From the date the Government employee completes 10th or 20th year of service, he will get casual leave according to the next higher scale, from the beginning of the calendar year.


The Accounting of casual leave.

Leave account to be maintained annually from 1st January to 31st December. Leave from 25th December to 5 January to an employee will be debited to the two years account. Refer to rule 8.61 of CSR Volume-I, Part-I.


Can a Government Employee who is on casual leave on the date of increment, draw the same?

Yes, because casual leave is no leave. However, if on earned leave, increment to be drawn on joining the duty. Refer to rule 8.61 of CSR Volume-I, Part-I.


What is the treatment of casual leave?

  1. Short leave up to 2 hours is one third; up to 3 and a half hours – half day and beyond this period – full day.
  2. When 2nd half is declared as holiday, then the application for first half leaves to be treated as a full day.
  3. Full casual leave to be given to an employee, who joins service at any time of calendar day.

Can Restricted leave be sent from home?

Yes, restricted leave can be sent from home. Letter dated 20.4.1999.


When the first half is taken as the casual and second half is declared as holiday, how the leave to be treated?

The employees applying for first half day casual leave to be treated as full day leave for the day, when 2nd half is declared as a holiday. Letter dated 28.4.1994.

So, it was our little try to elaborate the Punjab Govt Leave Rules. Hope you like. Keep on visiting for more such updates. Don’t forget to share…

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